2023
Board Minutes
January 17, 2023
President David Reed called the January meeting of the Streator Public Library Board of
Trustees to order at 4:30 p.m.
Present were board members Jane Farero, Tim Geary, Gloria Gubbels, Spencer Lawrence, Darcy
Mollo, David Reed, and Gary Wheeler and Library Director Cynthia Maxwell.
Board members Gayle Russell and Ellen Vogel were absent.
GUESTS
Financial advisor Tim Armstrong presented an update on the Endres Endowment.
SECRETARY’S REPORT
Board secretary Jane Farero presented the minutes of the December meeting. Motion by
Spencer Lawrence to accept the minutes as presented. Seconded by Gloria Gubbels. Motion
passed by voice vote.
FINANCIAL REPORT
The financial report ending December 31, 2022 prepared by Lauterback & Amen was
pesented. Motion by Darcy Mollo to accept the report as presented. Seconded by Spencer
Lawrence. Motion passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
Director Cynthia Maxwell presented a request from Farm Ridge Township to enter an
agreement to receive library services from the Streator Public Library. After discussion by the
library board, voting on the request was tabled until the February meeting.
LIBRARY DIRECTOR’S REPORT
Quintech Inc. has resolved the library’s networking issues for both the printer and for
security.
The three contracts related to the SAT Grant have been signed. Melissa Badger, project
manager, has been assigned an official login for the SAT Grant and has been able to review her
responsibility related to that position.
Trouble with access to the website has been traced to the library’s domain transfer earlier
in the year. The domain transfer was denied and our domain was temporally suspended. Weebly
has been notified and is working to restore our registration and connection.
John Kettmann has agreed to do a local history event at the library this year.
Director Maxwell was asked to provide a description of Director Maxwell’s and Melissa
Badger’s responsibility for the SAT Grant.
The automation of the back door is still not functioning as it should. Director Maxwell
needs to look for other possible repair providers
PRESIDENT’S REPORT
No report was given.
COMMITTEE REPORTS
Building and Grounds/ No report given
Financial/ The Endowment Policy developed by the Financial Committee and the Policy
Committee has been sent to the city attorney for review
Fund Raising/ The final plans are near completion for the Mini Golf Fundraiser on
January 21. The Gala for the sponsors will be held on January 20 from 7-10 p.m. On January 21,
the committee is asking those working that day park west of the alley to allow ample parking for
those attending the event.
UNFINISHED BUSINESS
The approved city budget has allotted funds for repairs related to the steps inside the
library.
Jeremy Palm, city engineer, is working on obtaining additional lighting for the parking
lot at the library.
NEW BUSINESS
Work on the electrical portion of the SAT Grant should begin later this month.
​
The Financial Committee and the Policy Committee are waiting to hear from the city
attorney on the proposed Endowment Policy.
There being no other business, the meeting was adjourned at 5:35 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Minutes
February 21, 2023
President David Reed called the February meeting of the Streator Public Library Board of
Trustees to order at 4:30 p.m.
Present were board members Jane Farero, Tim Geary, Gloria Gubbels, Darcy Mollo, David
Reed, Gayle Russell, Ellen Vogel and Gary Wheeler and Library Director Cynthia Maxwell.
Board member Spencer Lawrence was absent.
GUESTS
Members of the Farm Ridge Township Library Group were present. They presented an
agreement to be considered which would enable Streator Public Library to supply library
services to Farm Ridge Township residents. Library Director Maxwell and the Farm Ridge
Township representatives will meet next week to develop a final contract for such services to be
presented at the March board meeting.
SECRETARY’S REPORT
Board secretary Jane Farero presented the minutes of the January meeting. Motion by
Ellen Vogel to accept the minutes as presented. Seconded by Gary Wheeler. Motion passed by
voice vote.
FINANCIAL REPORTS
The financial report ending January 31, 2023 prepared by Lauterback & Amen was
presented. Motion by Gary Wheeler to accept the report. Seconded by Darcy Mollo. Motion
passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
There was no correspondence presented.
LIBRARY DIRECTOR’S REPORT
The annual library state certification report has been submitted and accepted.
The Per Capita expenditure report has been submitted and accepted.
The library’s elevator certification has been received and will be posted by Otis at their
next inspection.
Four staff members will be attending the C2E2 Conference on Friday, March 31, 2023.
Director Maxwell attended the quarterly PrairieCat system meeting.
The Outreach Staff has met with Kate Tombaugh from Poco a Poco to work on a summer
reading project and is arranging school visits to Kimes and St. Micheals. They are also working
with Friends of the Streator Public Library to establish a homebound delivery system.
Director Maxwell will be talking to ArBest about a mouse problem.
In place of a staff meeting, Director Maxwell met individually with staff to review
independent projects.
PRESIDENT’S REPORT
There was no president’s report.
COMMITTEE REPORTS
Building and Grounds/ Gary Wheeler, chair of the committee, would like to meet at some
time with each group working on the dome project. There may be a problem around the exterior
of some windows on the south side of our building that will need to be addressed.
Finance and Policy Committees/ The committees are still waiting to hear from Phil
Lenzeni about the Endowment Policy being considered for the library.
Fund Raising / The Mini Golf Fundraiser was a great success. $4,616.34 was raised.
The funds will be used to support programs and special projects at the library. A big thank you to
the committee for their hard work.
UNFINISHED BUSINESS
The back door is still not working properly. Gary Wheeler asked if the contact that he
had given to Director Maxwell at the January meeting was able to determine the problem.
Director Maxwell has not yet made contact with this person.
NEW BUSINESS
Motion by Tim Geary to table the Farm Ridge Agreement to the beginning of the
March 21, 2023 meeting. Seconded by Gloria Goubels. Motion passed by voice vote.
Jeremy Palm, city engineer is working with the groups involved in the dome restoration
project.
There being no other business, the meeting was adjourned at 6:50 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Minutes
March 21, 2023
President David Reed called the March meeting of the Streator Public Library Board of Trustees
to order at 4:30 p.m.
Present were board members Jane Farero, Darcy Mollo, David Reed, Gayle Russell, Ellen Vogel,
and Gary Wheeler and Library Director Cynthia Maxwell.
Board members Tim Geary, Gloria Gubbels, and Spencer Lawrence were absent.
SECRETARY’S REPORT
Board secretary Jane Farero presented the minutes of the February meeting. Motion by
Darcy Mollo to accept the minutes as presented. Seconded by Ellen Vogel. Motion passed by
voice vote.
FINANCIAL REPORTS
The financial report ending February 28, 2023 prepared by Lauterback & Amen was
presented. Motion by Ellen Vogel to accept the report as presented. Seconded by Gayle Russell.
Motion passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
No correspondence was presented.
LIBRARY DIRECTOR’S REPORT
A patron donated concert tickets to the library. The tickets were raffled.
The library has received approval from the city to do a story walk at Spring Lake from
May to September. This will be done in cooperation with the Department of Agriculture.
The roof on the east wing of the original library building has multiple leeks. Roofers
have been contacted for quotes on any necessary repairs. It is possible the entire roof of the
original building will need to be replaced.
Three staff members are registered to attend the C2E2 Conference in Chicago on Friday,
March 31, 2023.
The lawyer’s office in the basement has been cleared. All that remains in the room is the
lawyer’s desk. Research will be done on the desk and its owner before any action is taken about
removing the desk.
The monthly staff meeting was held. Items discussed included the Vega catalog platform
as well as a review of the Kids Care Act and the Disabled Vets Act.
To date, no cameras have been installed at the back door.
PRESIDENT’S REPORT
No report was presented.
COMMITTEE REPORTS
Building and Grounds / Chairperson Gary Wheeler recommended that the contractor that
did the tuck pointing on the building a few years ago be notified of the problem on the south side
of the library.
Financial / President Reed is still trying to reach Attorney Phil Lenzeni. The library
needs answers to some questions about the Endowment Policy and the Farm Ridge Township
Agreement.
Fund Raising / The committee has reviewed the Mini Golf Fund Raiser and has noted
adjustments and possible changes when doing this fund raiser in 2024.
UNFINISHED BUSINESS
The proposed contract between Farm Ridge Township and the Streator Public Library
will be forwarded to RAILS for review.
The back door is repaired for now.
Proud Construction has finished with the electrical work that needs to be done at this
time. The plasterers will be beginning their phase of the restoration project on April 1.
NEW BUSINESS
A work order is being presented to include the framing of the old skylight area of the
dome. Director Maxwell requested approval of a glass insert to be added to replicate the look of
the original skylight. Cost of this glass insert is $5,500. Motion by Jane Farero for the library to
cover the cost of a glass insert to replicate the look of the original skylight. Seconded by Gary
Wheeler. Motion passed by voice vote.
Motion by Gary Wheeler to allow Director Maxwell to approve a bid for the replacement
of the roof on the original building as long as the bid is below $35,000. Seconded by Gayle
Russell. Motion passed by voice vote.
There being no other business, the meeting was adjourned at 5:20 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Minutes
April 18, 2023
President David Reed called the April meeting of the Streator Public Library Board of Trustees
to order at 4:30 p.m.
Present were board members Jane Farero, Gloria Gubbels, Spencer Lawrence, Darcy Mollo,
David Reed, Gayle Russell, Ellen Vogel, and Gary Wheeler and Library Director Cynthia
Maxwell.
Board member Tim Geary was absent.
SECRETARY’S REPORT
Board secretary Jane Farero presented the minutes of the March meeting. Motion by
Gary Wheeler to accept the minutes as presented. Seconded by Spencer Lawrence. Motion
passed by voice vote.
FINANCIAL REPORTS.
The financial report ending March 31, 2023 prepared by Lauterbach & Amen was
presented. Motion by Ellen Vogel to accept the report as presented. Seconded by Gloria
Gubbels. Motion passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
None was presented.
LIBRARY DIRECTOR’S REPORT
Director Maxwell would like to replace the library’s present copier with a color copier. A
new copier would cost $4847.19. The present copier is worth $1,000 as a trade in. Color copies
by a patron would be $0.50 per copy. In three and a half years, estimated income would cover
the cost of the color copier.
Director Maxwell included a copy of Otto Baum Company’s bid for tuck pointing needed
on the south side of the building at a cost of $14,610.
The second bid for the replacement of the roof on the east wing of the library which
included a total tear down was over $85,000. Director Maxwell contacted City Hall and was told
a total tear down is not necessary.
Friends of the Streator Public Library has donated $1,000 to the summer reading
program.
Otis has ordered a replacement for the elevator call button which was damaged.
Three staff members attended the C2E2 Conference in Chicago on March 31.
PRESIDENT’S REPORT
President Reed was able to talk to library attorney Phil Lenzeni about questions the board
had related to the proposed Endowment Policy. Mr. Lenzeni informed President Reed that a
separate Endowment Policy is not necessary but the board may create one if they wish. He also
suggested that the any board established be only an advisory one. The Finance Committee and
the Policy Committee will be meeting to finalize a proposal to be presented to the board.
COMMITTEE REPORTS
Building and Grounds/ Jeremy Palm will be arranging a meeting with the committee to
discuss moving forward on necessary repairs to the problem with the inside front stairs.
Finance/ The committee will be meeting to discuss the city attorney’s review of the
Endowment Policy.
Personal/ met to review the annual salary of the Library Director
UNFINISHED BUSINESS
Melissa Badger, Project Manager of the Restoration Project reported on the project’s
progress. The project is ahead of schedule at this time. Electrical work and plastering are
almost complete. Parma may be able to start restoration of the murals a month early
EXECUTIVE SESSION
Motion by Spencer Lawrence to move to executive session to review the annual salary of
the Library Director. Seconded by Ellen Vogel. Motion passed by voice vote.
The board entered Executive Session at 5:06 p.m.
The board returned to regular session at 5:30 p.m.
NEW BUSINESS
Motion by Ellen Vogel to purchase a color copier for the library. Seconded by Spencer
Lawrence. Motion passed by voice vote.
Motion by Gary Wheeler to accept the bid by Otto Baum Company for tuck pointing on
the south side of the library. Seconded by Gayle Russell. Motion passed by voice vote.
Motion by Spencer Lawrence to increase Director Maxwell’s salary $3,000 retroactive to
January 1, 2023 with no addition increase for 2024. Seconded by Gayle Russell. Motion passed
by voice vote.
There being no other business, the meeting adjourned at 5:35 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Minutes
May 16, 2023
President David Reed called the May meeting of the Streator Public Library Board of Trustees to
order at 4:30 p.m.
Present were board members Jane Farero, Gloria Gubbels, Spencer Lawrence, David Reed,
Gayle Russell, and Gary Wheeler.
Absent were board members Tim Geary, Darcy Mollo, and Ellen Vogel.
SECRETARY’S REPORT
Board secretary Jane Farero presented the minutes of the April meeting. Motion by
Spencer Lawrence to accept the minutes as presented. Seconded by Gayle Russell. Motion
passed by voice vote.
FINANCIAL REPORTS
The financial report ending April 30, 2023 prepared by Lauterbach & Amen was
presented. Motion by Gary Wheeler to accept the report as presented. Seconded by Gloria
Gubbels. Motion passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
Director Maxwell read correspondence she received from Farm Ridge Township. The
group thanked the Streator Public Library for investigating the possibility of an
intergovernmental contract between Farm Ridge Township and the Streator Public Library.
Since such an agreement is not legally possible, Farm Ridge Township wishes to continue as a
non-residential card holder with the Streator Public Library. Farm Ridge Township will continue
to support the Streator Public Library’s Summer Reading Program with an annual donation.
LIBRARY DIRECTOR’S REPORT
The new color copier will be installed on May 25, 2023. Training for the staff will occur
at that time.
A new button has been ordered to replace the damaged elevator button.
On Saturday April 29th, Friends of the Streator Public Library sold May Baskets. The
fund raiser was a success. Proceeds will go to support various projects at the library.
Director Maxwell attended the quarterly meeting of PrairieCat. Annual fees were voted
on. All members of Systems are to participate in Illinois E-Read program.
The monthly staff meeting held in early May covered a variety of items including the
kick off for the Summer Reading Program, a 120th Anniversary Reception, and staff cleaning
requests.
Parma should be coming the first week in June to begin the restoration of the murals
located in the library dome. Board member Gary Wheeler suggested that a date for celebrating
the dome restoration be set as soon as Parma can provide the library with a time line for
completion of their faze of the project.
It is a strong possibility that the problem with the automatic opener related to the back
door is due to storm damage. Director Maxwell is to contact the library’s insurance provided to
see if the repair to the door is covered by our insurance.
PRESIDENT’S REPORT
There was no report presented.
COMMITTEE REPORTS
Building and Grounds/ The committee is working on the inside step problem with the city
engineer.
Financial/ The committee will be reviewing designated and undesignated funds. The
intent is to make clear how each fund can be used.
The board gave a big thank you to Spencer Lawrence and Gary Wheeler on the work they
did in drafting a policy for future endowment funds.
UNFINISHED BUSINESS
Work related to restoration of the dome and murals is ahead of schedule. Parma is
planning to be at the library the first week in June to begin the restoration on the murals.
The glass to be installed just below the skylight should be shipped soon.
NEW BUSINESS
A new electrical panel has been installed. This panel was needed to handle the lighting
related to the restoration project.
A new electrical panel for the other side of the building is needed. Director Maxwell is
to obtain bids for this work.
There being no other business, the meeting was adjourned at 5:17 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Minutes
June 20, 2023
President David Reed called the June meeting of the Streator Public Library Board of Trustees to
order at 4:30 p.m.
Present were board members Jane Farero, Tim Geary, Gloria Gubbels, Spencer Lawrence, Darcy
Mollo, David Reed, Gayle Russell and Gary Wheeler and Library Director Cynthia Maxwell.
Board member Ellen Vogel was absent.
SECRETARY’S REPORT
Board secretary Jane Farero presented the minutes of the May meeting. Motion by
Spencer Lawrence to accept the minutes as presented. Seconded by Darcy Mollo. Motion
passed by voice vote.
FINANCIAL REPORTS
The financial report ending May 31, 2023 prepared by Lauterbach & Amen was
presented. Motion by Gary Wheeler to accept the report as presented. Seconded by Tim Geary.
Motion passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
Director Maxwell has been notified the library will be receiving $18,437.57 from the
State of Illinois Per Capita Grant.
LIBRARY DIRECTOR’S REPORT
The back door of the library has been repaired. The problem was caused by storm
damage, therefore, library insurance covered $ 1,964 of the $2,964 cost of the repair.
The color copier has been installed. The cost of a color copy will be $.50 each. Black
and white copies are still $.25 each.
During June, July, and August the library is hosting a story walk at Spring Lake. These
events are funded through a grant from the U.S. Department of Agriculture.
Tuck pointing on the east wing of the library has been completed. TomCat has
completed the reroofing in that area.
The broken button on the first floor panel of the elevator has been replaced.
Timesheets and preparation for weeding the library’s collection were discussed at the
monthly staff meeting.
PRESIDENT’S REPORT
No report was given.
COMMITTEE REPORTS
Building & Grounds/ The restoration of the murals is progress well. The library is still
waiting to hear from the city engineer about the replacement of the beam under the first floor
stairs.
Finance/ Some questions about expenses related to the library fundraiser will be
reviewed. The committee will be reviewing a designated fund set aside for such events.
Policy/ The committee will be meeting in July to review the library’s current policies.
UNFINISHED BUSINESS
The renovation of the dome and the murals is progressing. It appears that the project may
be completed ahead of schedule.
NEW BUSINESS
Motion by Spencer Lawrence to transfer $17,200 from the Ramsey Fund to the General
Fund to be used for dome expenses. Seconded by Tim Geary. Motion passed by voice vote.
Motion by Spencer Lawrence to transfer $29, 918.86 from the Baker Fund and the
Capital Fund to the General Fund to cover the cost of tuck pointing and roof repairs. Seconded
by Gloria Gubbels. Motion passed by voice vote.
Director Maxwell has not received a bid to replace the second electrical panel She will
contact Proud Electric about the cost of this project.
There being no other business, the meeting was adjourned at 5:15 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Minutes
July 18, 2023
President David Reed called the July meeting of the Streator Public Library Board of Trustees to
order at 4:30 p.m.
Present were board members Jane Farero, Gloria Gubbels, Spencer Lawrence, Darcy Mollo,
David Reed, Ellen Vogel, and Gary Wheeler and Library Director Cynthia Maxwell.
Board member Gayle Russell was absent.
SECRETARY’S REPORT
Secretary Jane Farero presented the minutes of the June meeting. Motion by Gary
Wheeler to accept the minutes as presented. Seconded by Ellen Vogel. Motion passed by voice
vote.
FINANCIAL REPORTS
The financial report ending June 30, 2023 prepared by Lauterbach & Amen was
presented. Motion by Ellen Vogel to accept the report as presented. Seconded by Gloria
Gubbels. Motion passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
There was no correspondence presented.
LIBRARY DIRECTOR’S REPORT
Parma has completed the restoration of the murals in the dome. Oosterbaan will be
returning in early August to restore and paint the arches around the murals.
Director Maxwell gave the portrait of John Williams, found in the basement, to Parma to
restore. The cost of the restoration will be $1,200.
The carpet in the library is being cleaned by maintenance personel.
Director Maxwell reminded board members that have not completed the Open Meeting
Act training need to do so. Board members need to have their OMA certification on file.
The library had received a check for $18,437.50 for this year’s Per Capita Grant.
PrairieCat is replacing Encore software with Vega.
Director Maxwell has contacted Streator Tourism about historic signage for the library to
be placed at the entrance to the city on Routes 23 and 17.
PRESIDENT’S REPORT
There was no report presented.
COMMITTEE REPORTS
Building & Grounds/ Gary Wheeler has talked with the city engineer about the support
post for the inside steps. The post has been ordered but not yet received. It was suggested that
Russ Lanning be contacted about refinishing the balcony floor. The library has cameras for the
back door that have not been installed. With general library security a priority, the committee
would like to see those cameras installed as soon as possible.
Finance/ The committee has consolidated some of the designated funds. A report of the
changes has been given to Director Maxwell to forward to the representative of the library’s
accounting firm, Lauterbach & Amen.
Policy/ The policy committee has developed an Unattended Children Policy which was
reviewed for the board. This policy will be voted on at the August board meeting
Fund Raising/ The committee has set a date of January 19 and 20, 2024 for the Mini Golf
Fund Raiser.
UNFINISHED BUSINESS
Parma has finished the restoration of the murals. Oosterbaan will return to do some work
on the arches. Proud Electric is still working with the lighting at the top of the dome.
Director Maxwell still has not received a bid for replacing the second electrical panel.
NEW BUSINESS
Motion by Spencer Lawrence to accept the Endowment Policy presented to the board at
the May board meeting. Seconded by Ellen Vogel. Motion passed by voice vote.
The board will review Chapters 1&2 of Serving Our Public 4.0 at the August meeting.
There seems to be some confusion about which portrait of John William is to be restored.
Director Maxwell and President Reed will be meeting to discuss the restoration.
Motion by Gloria Gubbels to have an open house with the unveiling of the restoration on
September 2, 2023. Seconded by Darcy Mollo. Motion passed by voice vote.
Director Maxwell passed out a copy of the library’s emergency plan.
There being no other business, the meeting was adjourned at 5:55 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Meeting
August 15, 2023
President David Reed called the August meeting of the Streator Public Library Board of
Trustees to order at 4:30 p.m.
Present were board members Jane Farero, Gloria Gubbels, Spencer Lawrence, Darcy Mollo,
David Reed, Gayle Russell, Ellen Vogel, and Gary Wheeler and Library Director Cynthia
Maxwell.
SECRETARY’S REPORT
Secretary Jane Farero presented the minutes of the July meeting. Motion by Ellen Vogel
to accept the minutes as presented. Seconded by Spencer Lawrence. Motion passed by voice
vote. (Note: historic signage will be at Route 39 and Route 55)
FINANCIAL REPORTS
The financial report ending July 31, 2023 prepared by Lauterbach & Amen was
presented. Motion by Darcy Mollo to accept the report as presented. Seconded by Ellen Vogel.
Motion passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
There was no correspondence presented.
LIBRARY DIRECTOR’S REPORT
The second of the three story walks with the Department of Agriculture grant was posted
at Spring Lake. The third and final story walk will be posted in August.
The restoration of the portrait of John Williams found by Director Maxwell is almost
complete. Parma will be arranging delivery of the item as soon as it is completed.
Director Maxwell reminded board members they must complete the OMA training. Any
board member who has not completed this training should do so as soon as possible.
Director Maxwell attended PrairieCat’s first quarterly meeting at the New Lenox Public
Library.
The Summer Reading Program was completed on July 31. Director Maxwell had planned
to present the statistics for the program at the August meeting but was unable to do so. She will
present that information at the September board meeting.
Director Maxwell discussed PrairieCat and L2 training resources at this month’s staff
meeting. Fall program ideas were also discussed and library card processing was reviewed.
PRESIDENT’S REPORT
President Reed gave each board member a copy of current library board members contact
information as well as a listing of library committees and the members of each committee.
COMMITTEE REPORTS
Building & Grounds/ Board member Gary Wheeler presented a bid of $7,500 from Proud
Electric to replace the second electrical box. This will be added to the 2024 budget.
Finance/ Treasurer Spencer Lawrence said money has been transferred among accounts
as was approved at the July board meeting.
Policy/ Jane Farero noted a change made to the proposed Unattended Children Policy.
Two staff members will remain with the child until parents arrive to pick up, etc. President Reed
is going to speak with the police chief about the policy.
Fund Raising/ Next year’s mini golf fund raiser will be January 19 and 20, 2024.
UNFINISHED BUSINESS
TomKat has assessed the leakage around the awning over the back door. They suggest that
another location be chosen to place the back door cameras.
John Williams’s portrait found by Director Maxwell has been restored.
It was suggested that Russ Lanning be contacted to refinish the floor of the balcony before
the open house celebrating the restoration.
Motion by Spencer Lawrence to host an open house to celebrate the completion of the
restoration on September 16, 2023 from 10 a.m. to 1 p.m. Seconded by Gloria Gubbels. Motion
passed by voice vote.
NEW BUSINESS
Motion by Gary Wheeler to allow Director Maxwell to approve the restoration of the
balcony floor as long at the amount of the restoration does not exceed $2,500. Seconded by Gayle
Russell. Motion passed by voice vote.
There were no questions on Chapters 1-3 of Serving Our Public. Next month we will
review Chapters 4-6.
In reviewing the Succession Plan presented to the board by Director Maxwell one change
was suggested. Motion by Jane Farero to set an increase in compensation of $1.50 at the end of
six weeks rather than after three months. Seconded by Gary Wheeler. Motion passed by voice
vote.
Motion by Gary Wheeler to permit Director Maxwell to take 5 single days of vacation
between August 16, 2023 and September 30, 2023. Seconded by Spencer Lawrence. Motion
passed by voice vote.
There being no other business, the meeting was adjourned at 5:40 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Meeting
September 19, 2023
President David Reed called the September meeting of the Streator Public Library Board of
Trustees to order at 4:30 p.m.
Present were board members Jane Farero, Spencer Lawrence, Darcy Mollo, David Reed, Gayle
Russell, Ellen Vogel, and Gary Wheeler and Library Director Cynthia Maxwell.
Board member Gloria Gubbels was absent.
President David Reed administered the oath of office to new board member Sandra Austin.
SECRETARY’S REPORT
Secretary Jane Farero presented the minutes of the August board meeting. Motion by
Ellen Vogel to accept the minutes as presented. Seconded by Gary Wheeler. Motion passed by
voice vote.
FINANCIAL REPORTS
The financial report ending August 31, 2023 prepared by Lauterbach & Amen was
presented. Motion by Spencer Lawrence to accept the report as presented. Seconded by Darcy
Mollo. Motion passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
There was no correspondence to present.
LIBRARY DIRECTOR’S REPORT
The library has agreed to participate in the Chamber of Commerce’s Poker Walk.
The third and final story walk for the Department of Agriculture Grant has been posted at
Spring Lake.
Friends of the Library has replanted the two large urns at the front of the library.
Director Maxwell will be attending the PrairieCat quarterly meeting at Senica’s Oak
Ridge Golf Club.
Oosterbaam has completed the trim painting around the murals.
Proud Electric has submitted a quote for the skylight opaque film covering.
John Pomeranke has established a time to adjust the table given by the Soderstrum group.
A staff meeting was held and a variety of items were covered including library card sign
up, In Service Day, and returning to the charge desk.
Director Maxwell did not have the statistics on the Summer Reading Program available
for the board but will have them for the October board meeting.
PRESIDEN’S REPORT
There was no report from the president.
COMMITTEE REPORTS
Building & Grounds/ Chairman Gary Wheeler asked for a line item in the next year’s
budget for Restoration. This would cover such items as repair of the ledge where decking for the
restoration grant rested. The approximate cost of refinishing the stairs from the second floor is
approximately $16,000. The library needs to look for a well-qualified maintenance person to
replace the staff member who has quit.
Finance/ Chairman Spencer Lawrence questioned why the designated funds money was
not available in the financial report as he requested. Director Maxwell is to contact the
accountant with this information.
Policy Committee/ Chairperson Jane Farero informed the board that Cards for Kids and
the Disabled Veterans’ Card are now covered by law. Board members were given copies of the
committee’s recommendation for a Patrons Code of Conduct Policy. This policy will be voted on
at the October meeting.
Fund Raising/ Ellen Vogel informed the board that letters were ready to go to last year’s
sponsors of the Mini Golf Fund Raiser about sponsoring the fund raiser for 2024.
UNFINISHED BUSINESS
The back door security camera has not been installed. Director Maxwell told the board
that this will be taken care of by the October meeting.
Director Maxwell and her staff have taken over the set up for the Open House for the
Dome Restoration completion. The Open House will be on Saturday, September 23. The plaque
with major donors’ names has been ordered. It is doubtful that it will be at the library in time for
the Open House.
NEW BUSINESS
Cards for Kids is now covered under Public Act 102-0843. Any child under the age of 18
who is not served by a library may obtain a library card at no cost. Libraries do have the option
of participating in the program or not. Motion by Gary Wheeler to participate in the Cards for
Kids Program. Seconded by Spencer Lawrence. Motion passed by voice vote.
Motion by Spencer Lawrence to offer a Non Resident Subscription Card at an annual fee
of $55. Seconded by Gary Wheeler. Motion passed by voice vote.
Disabled Veterans are entitled to a library card without fees under Public Act
23Ill.ADM.Code 3050.60.
Motion by Ellen Vogel to accept the Unattended Children Policy recommended by the
Policy Committee at the August board meeting. Seconded by Spencer Lawrence. Motion
passed by voice vote.
Accounting report of Restoration Project funds show that we are over budget. A more
detailed accounting should be available at the October meeting’
There were no questions on Chapters 4-6/Serving the Public. Next month Chapters 7-9.
The Annual Library Board Trustees Workshop will be October 9, 2023 from 9 til noon.
There being no other business, the meeting was adjourned at 5:25.
Respectfully submitted;
Jane Wreith Farero
​
Board Minutes
October 15, 2024
President David Reed called the October meeting of the Streator Public Library Board of
Trustees to order at 4:30 p.m.
Present were board members Sandy Austin, Jane Farero, Spencer Lawrence, Darcy Mollo, David
Reed, and Gary Wheeler, and Library Director Melissa Badger.
Board members Marc Cheffer, Jack Schuler and Ellen Vogel were absent.
SECRETARY’S REPORT
Board secretary Jane Farero presented the minutes of the September board meeting.
Motion by Gary Wheeler to accept the minutes as presented. Seconded by Spencer Lawrence.
Motion passed by voice vote.
FINANCIAL REPORTS
The financial report ending September 30, 2024 prepared by Lauterbach & Amen was
presented. Motion by Jane Farero to accept the report as presented. Seconded by Darcy Mollo.
Motion passed by voice vote.
No bills were presented for payment.
CORRSPONDENCE
There was no correspondence presented.
LIBRARY DIRECTOR’S REPORT
The new lights have been installed in the non-fiction stacks. The library received an
additional $1000 ComEd incentive.
The library has partnered with The Elks Club and received a Spotlight Grant which will
provide coats for school children.
Computers purchased through the Tech Grant were installed during the staff’s service day
on October 4th
.
Director Badger attended the Streatscapes committee meeting. The organization has
expressed an interest in a non-permanent mural for the library.
Director Badger and her staff attended several webinar PUG Day training events.
The Friends of the Streator Public Library has purchased 1270 books to hand out for
Downtown Trick or Treat.
The library has received a $1000 Mini-Grant for the Ruby Bridges Walk to School Day.
Director Badger will be attending the Delegates Assembly Meeting on October 30, 2024
in New Lenox.
The monthly staff meeting covered new and/or revised library policies, the haunted
house, and the current staff handbook.
Director Badger is looking into a possible service contract with NCAT.
The staff appreciation dinner was enjoyed by the library’s employees.
PRESIDENT’S REPORT
There was no report presented.
COMMITTEE REPORTS
Building & Grounds/ The lights are installed in the second floor stacks. Requirements
relating to this winter’s snow removal have been discussed.
Finance/ A budget for 2025 has been drafted. Tax levies need to be to the city before the
November board meeting.
Policy/ Nothing from the committee at this time.
Fund Raising/ Letters are ready to go out to the 2025 sponsors. The committee is still
working on the Friday night sponsors event.
UNFINISHED BUSINESS
The library still has not received any bids from the letters Director Badger sent to area
electrical firms. The bids requested were for the replacement of the lights below the dome
murals.
NEW BUSINESS
Motion by Gary Wheeler to enter an agreement with NCAT to provide rides to patrons
who have no other way to get to and from the library with the cost of this agreement not to
exceed $100. Seconded by Sandy Austin. Motion passed by voice vote.
Motion by Spencer Lawrence for the library to partner with The Elks Club to provide
coats for school children through the Spotlight Grant. Seconded by Darcy Mollo. Motion
passed by voice vote.
There being no other business, the meeting was adjourned at 5:25 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Minutes
November 21, 2023
President David Reed called the November meeting of the Streator Public Library Board of
Trustees to order at 4:30 p.m.
Present were board members Sandy Austin, Jane Farero, Gloria Gubbels, David Reed, Gail
Russell, and Ellen Vogel and Library Director Cynthia Maxwell.
Board members Darcy Mollo and Gary Wheeler were absent.
SECRETARY’S REPORT
Board secretary Jane Farero presented the minutes of the October board meeting. Motion
by Ellen Vogel to accept the minutes as presented. Seconded by Gloria Gubbels. Motion passed
by voice vote.
FINANCIAL REPORTS
The financial report ending October 31, 2023 prepared by Lauterback & Amen was
presented. Motion by Spencer Lawrence to accept the report as presented. Seconded by Gail
Russell. Motion passed by voice vote.
No bills were presented for payment.
CORRESPONDENCE
The library has received a donation of $250 to be used toward the repair of the inside
stairs.
LIBRARY DIRECTOR’S REPORT
Repairs to the awning over the back door to the library have been completed by
Diversified Sheet Metal.
IDOT has been contacted by the library on the placing of signs on Route 39 and Route 55
noting Streator’s Carnegie Library. IDOT referred the library to the county for assistance.
Friends of the Streator Public Library gave away over 950 books during the city’s Trick
or Treat event on October 28th
.
The restoration of the portrait of John Williams by Parma Restoration is finished and
ready for pick up.
The final paperwork for the SAT Grant has been submitted and accepted.
Two security cameras have been mounted to the north side of the library building. These
cameras cover the parking lot and the back door entry.
PRESIDENT’S REPORT
There was no report presented.
COMMITTEE REPORTS
Building & Grounds/ No report
Finance/ No report
Policy/ The committee will be meeting in December to review the library’s current
Computer and Internet Policy.
Fund Raising/ Fourteen sponsors have committed to supporting the Mini Golf Fund Raiser in
January 2024. The committee is working on adjustments to the ramps used for the fund raiser as
well as designing gift baskets to be raffled that day.
UNFINISHED BUSINESS
The dome project is done. All paperwork for the SAT Grant has been turned in.
The back door awning has been repaired and now, after many months, the security
cameras have been installed that cover the back entry and the library parking lot.
NEW BUSINESS
Director Maxwell presented the budget for 2024. The budget will be voted on at the
December board meeting.
The board reviewed Serving Our Public Chapters 10-12. At the December board meeting
Chapter 13 will be reviewed. This will complete our review for 2023.
Director Maxwell presented the ALA Bill of Rights. The ALA Bill of Rights affirms that
all libraries are forums for information and ideas and the libraries provide materials and
information presenting all points of view on current and historical issues. This bill also supports
a person’s right to use a library and this right should not be denied or abridged because or origin,
age, background, or views. The library needs an ALA Bill of Rights Certification to be eligible
for next year’s Per Capita Grant. Motion by Gail Russell to adopt the ALA Bill of Rights.
Seconded by Ellen Vogel. Motion passed by voice vote.
Being no other business, the meeting was adjourned at 5:30 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary
Board Minutes
December 19, 2023
President David Reed called the December meeting of the Streator Public Library Board of
Trustees to order at 4:30 p.m.
Present were board members Sandy Austin, Jane Farero, Gloria Gubbels, Spencer Lawrence,
Darcy Mollo, David Reed, Gail Russell, Ellen Vogel and Gary Wheeler, and Library Director
Cynthia Maxwell.
SECRETARY’S REPORT
Board secretary Jane Farero presented the minutes of the November board meeting.
Motion by Ellen Vogel to accept the minutes as presented. Seconded by Darcy Mollo. Motion
passed by voice vote.
FINANCIAL REPORTS
The financial report ending November 30, 2023 prepared by Lauterbach & Amen was
presented. Motion by Spencer Lawrence to accept the report as presented. Seconded by Gary
Wheeler. Motion passed by voice vote.
Motion by Gary Wheeler to keep the amount on hand in the Petty Cash Fund at $420.
Seconded by Spencer Lawrence. Motion passed by voice vote.
Financial Officer Spencer Lawrence will speak with Lauterbach & Amen to determine
how to show interest earned on various designated fund on the monthly report.
CORRESPONDENCE
President Reed announced that board member Gloria Gubbels has tendered her
resignation effective January 31, 2024.
LIBRARY DIRECTOR’S REPORT
The elevator has passed the annual inspection required. This information has been
forwarded to the State of Illinois
Friends of the Library will not be meeting until February. Director Maxwell can contact
the group if their help is needed with the Mini Golf Fundraiser.
The portrait of John Williams has returned to the library following restoration by Parma
and is now hanging in the Readers Room on the first floor of the library.
The Per Capita Grant has been submitted with our Grant Eligibility Certification.
Vega, which replaced Encore, is now fully operational and available for public use.
Director Maxwell has contacted IDOT about signage for Streator’s Carnegie Library at
Routes 39 and 55. IDOT will contact LaSalle County about possible signage.
\
PRESIDENT’S REPORT
President Reed informed the board the library’s tax levies for 2024 have been included in
the city’s budget for 2024.
COMMITTEE REPORTS
Building and Grounds/ No report
Financial/ No report
Policy/ No report
Fund Raising/ The committee is finishing the final plans for the Mini Gold Fund Raiser
on January 20, 2024.
EXECUTIVE SESSION
Motion by Gary Wheeler to move to Executive Session to discuss staff compensation for
2024. Seconded by Spencer Lawrence. Motion passed by voice vote.
The board moved to Executive Session at 5:37 p.m.
The board returned to regular session at 6:13 p.m.
UNFINISHED BUSINESS
Motion by Spencer Lawrence to approve the 2024 Budget as presented. Seconded by
Gary Wheeler. Motion passed by voice vote.
NEW BUSINESS
Serving Our Public, Chapter 13 was discussed.
Director Maxwell asked that two improvement projects, refurbishing of the front stairs
and repair of the deck below the dome, be approved. Motion by Spencer Lawrence to approve a
bid of $16,000 from Lanning Hardwood Flooring for refinishing of the front stairs and a bid of
$19,200 from Oosterbaan & Sons for repair of the deck below the dome. Seconded by Ellen
Vogel. Motion passed by voice vote.
Motion by Gary Wheeler to authorize the following salary increases for 2024: Heads of
Departments, Ashley Close and Tiffany Webster; $1.75/hour, Charlotte Badger, Madelyn
Basina, Angela Danko, Travis Oliver, Nadler Petit-Dieu, Hannah Rathbun, Georgia Zito; $1/hour
and Melissa Badger, $2.50/hour. Cynthia Maxwell was authorized a 2.5% increase in salary.
Seconded by Gail Russell. Motion passed by voice vote.
There being no other business, the meeting was adjourned at 6:20 p.m.
Respectfully submitted,
Jane Wreith Farero
Board Secretary